Grow Your Career with Ayamadu

Job Scope
ROLE

Unlike traditional Logistics Executives focused on daily coordination, the Management Associate (Logistics) sits directly under leadership and is responsible for:

establishing structure,

enforcing operational discipline,

driving digital adoption, and

building scalable workflows for long-term departmental reform.

You will directly lead improvements in order accuracy, production triggering, delivery planning, fleet utilisation, documentation governance, with accelerated exposure and grooming toward supervisory responsibilities.

This is a hands-on role requiring at least 2–3 years of logistics/supply chain/operations experience.

KEY RESPONSIBILITIES

A. Order Management & Production Triggering

Validate and process daily orders with ≥98% accuracy, ensuring correct SKU, quantity, pricing, and delivery details.

Consolidate confirmed orders and generate accurate production triggers.

Monitor stock levels and flag fulfilment constraints ahead of time.

Track fulfilment status and communicate exceptions to Sales, Warehouse, and Production proactively.

B. Delivery Planning & Scheduling

Plan and optimise daily delivery plans/route schedules based on capacity, customer priorities, and drop points.

Allocate trucks and drivers efficiently, aiming to improve utilisation and reduce unnecessary kilometres/trips.

Tighten dispatch discipline.

Coordinate loading plans with Warehouse & Production to ensure timely dispatch.

C. Fleet & Driver Coordination

Collect, verify, and digitise daily trip sheets, allowances, and mileage tracking.

Maintain the fleet maintenance calendar (preventive and corrective) and ensure timely servicing/repairs.

Drive compliance for driver checklists, gate-pass validation, and SOP adherence.

Support investigations into delays, breakdowns, or delivery issues.

Track downtime, cost, job sheets and conduct root-cause analysis for repeated issues. Consider and provide improvement proposals on the same.

D. Export Coordination

Support export logistics by preparing schedules, checklists, and documentation packets.

Liaise with QA, Warehouse, and forwarders to ensure containers load on time and accurately.

Track export shipment performance and documentation errors.

E. Governance, SOPs & Reporting

Document and update SOPs, workflows, forms, and checklists across the logistics workflow.

Drive digital adoption through shared drives, standard naming conventions, and structured templates.

Produce weekly dashboards (utilisation, order accuracy, delays, maintenance status, exceptions) and analysis of such dashboards.

Maintain the issue log and follow through on closure with relevant departments.

F. Continuous Improvement

Identify bottlenecks / gaps in planning, accuracy, documentation, and communication, and propose redesign.

Conduct root-cause analysis for repeated errors (late orders, wrong SKUs, underutilised trucks).

Drive behavioural discipline across the team (drivers, clerks, planners).

Support long-term restructuring initiatives for the department, including clarifying roles and designing future headcount needs.

REQUIREMENTS

Experience

Mandatory: At least 2–3 years of experience in any of the following:

Logistics coordination

Transport planning

Order management / customer fulfilment

Production/warehouse coordination

Supply chain operations

Experience dealing with route planning, driver coordination or fleet management is highly advantageous.

Skills & Competencies

Strong proficiency in Excel.

Ability to design and maintain digital trackers, dashboards, and structured documentation.

Detail-oriented with a strong process-driven mindset.

Clear communicator, able to coordinate across Sales, Production, Warehouse, QA, and Drivers.

Ability to enforce SOPs tactfully but firmly.

Problem-solving mindset with resilience under operational pressure.

Strong time-management and prioritisation skills.

Analytical and structured thinking under pressure.

Personality Profile

Disciplined, structured, detail-oriented.

Assertive enough to handle drivers and push back diplomatically when needed.

Learns quickly, comfortable with change and continuous improvement.

Hands-on and not afraid to step into operations.

High ownership mentality with ambition for leadership.

Open Until: 02 Jun 2026

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Job Scope
Position Summary:

The Accounts Executive is responsible for maintaining accurate financial records, supporting financial reporting, ensuring compliance with regulatory standards, and assisting in daily finance operations.

Key Responsibilities:

1. Accounts & Bookkeeping

· Assist in maintaining the full set of accounts, including Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL)

· Maintain accurate and up-to-date financial records and ledgers

· Support month-end closing activities



2. Financial Reporting

· Prepare monthly management accounts and financial reports

· Assist in the preparation of financial statements

· Generate reports to support management decision-making



3. Accounts Payable & Receivable

· Process invoices, payments, and collections in a timely manner

· Monitor outstanding balances and follow up on overdue accounts



4. Bank & Cash Management

· Perform bank reconciliations regularly

· Monitor cash flow, company expenses, and financial transactions



5. Audit & Tax Support

· Assist with internal and external audit processes

· Prepare and organize documentation for tax filings (e.g., SST, corporate tax)

· Liaise with auditors, tax agents, and financial institutions



6. Compliance & Documentation

· Ensure compliance with relevant accounting standards (e.g., MFRS) and regulatory requirements

· Maintain proper documentation and filing of financial records

Requirements

Diploma or Degree in Accounting, Finance, or a related field

Professional certification (e.g., ACCA, CPA) is an added advantage

1–5 years of relevant working experience (depending on seniority level)

Familiarity with accounting software (e.g., SQL, AutoCount)

Proficient in Microsoft Excel

Strong attention to detail, analytical skills, and ability to meet deadlines

Open Until: 02 Jun 2026

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Job Scope
Key Responsibilities and Duties

Production Line Support: Operating, feeding, and monitoring production machinery, and assembling materials.

Packing & Handling: Packing finished goods, weighing raw materials, and moving products to storage areas.

Hygiene & Safety Compliance: Adhering to HALAL, HACCP, and GMP standards to ensure food safety.

Cleaning & Maintenance: Cleaning workstations, machinery, and equipment to maintain a safe and sanitary environment.

Quality Control: Inspecting products for defects and reporting abnormalities to supervisors.

Requirements

Experience: Prior experience in manufacturing, production, or the food industry is often preferred.

Physical Ability: Capability to lift, stand for long periods, and work in cold environments.

Skills: Basic understanding of production procedures, attention to detail, and ability to follow instructions.

Education: Minimum education requirements may apply (e.g., Form 5).

Typical Benefits

Meal provided and free parking
Medical coverage
Opportunities for promotion
Shift work, including nights and weekends

Open Until: 02 Jun 2026

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Job Scope
Position Summary:

Oversees daily operations within temperature‑controlled warehouses. The role ensures that perishable or temperature‑sensitive goods are stored, handled, and distributed efficiently while maintaining strict safety, quality, and compliance standards. This position also involves supervising staff, maintaining accurate inventory, ensuring efficient movement of goods, coordinating logistics, monitor temperature control, maintaining product quality and ensuring smooth workflow across all cold room activities.

Key Responsibilities

1. Cold Room Operations Management

· Oversee daily operations of cold rooms and its surrounding area.

· Ensure products are stored at correct temperatures and in proper locations to maintain quality.

· Monitor and control constant inflow and outflow of goods.

2. Inventory & Stock Control

· Maintain accurate records of inventory, stock movement, and product conditions.

· Optimize storage layout to maximize space and improve workflow.

· Coordinate with shipping and receiving teams to ensure timely delivery and dispatch.

3. Staff Leadership & Training

· Supervise and manage cold room staff, assigning duties and ensuring efficient performance.

· Train team members on safety procedures, equipment handling, and cold storage best practices.

· Monitor labour usage, schedules, and staff compliance with company policies.

4. Safety, Compliance & Quality Assurance

· Implement and enforce safety procedures, including GWP and GMP guidelines.

· Ensure compliance with industry standards, hygiene rules, and regulatory requirements in cold storage operations.

· Identify operational issues or equipment faults and coordinate timely repair.

5. Equipment & Facility Maintenance

· Conduct or coordinate regular inspections of refrigeration equipment and cold room infrastructure.

· Work with maintenance teams to ensure all machinery is functioning safely and efficiently.

6. Customer & Internal Stakeholder Coordination

· Support customer needs by ensuring accurate orders, proper product handling, and professional communication.

· Collaborate with logistics, production, and supply chain teams to streamline operational flow.

Open Until: 02 Jun 2026

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